What's the Point of SharePoint?


I often get these questions:

“What is SharePoint?” “Why do we pay for SharePoint?” “Isn’t it just a place to put files?”

SharePoint isn’t just one thing with one purpose. It’s like a garage full of tools.

Depending on what you’re trying to accomplish, a garage might be used for:

  • Woodworking
  • Working on cars
  • Storing equipment and materials
  • Building cabinets

What you do with a garage is where you find value.

SharePoint is similar. It’s more than just a file storage system (although it’s really good at that).

It’s a collection of tools that can be used in different ways, depending on what your team is trying to build.

One of the tools is document storage, but SharePoint can also be used to:

  • Organize knowledge and documentation
  • Create internal websites (intranets) for teams or departments
  • Standardize processes and workflows
  • Store and surface templates and forms
  • Support collaboration across Teams and Outlook
  • Serve as the backbone for Copilot and AI

SharePoint is where work happens. When used intentionally, it becomes the foundation for things like:

  • Team Playbooks
    • How work gets done
    • Standard operating procedures
  • Scorecards and visibility
    • KPIs
    • Goals
    • Metrics that matter
  • Productivity Systems
    • Shared task tracking
    • Process documentation
    • Project hubs that connect files, conversations and updates
  • Inventory Systems
    • Marketing Collateral Inventories
    • IT Inventories
    • Office Supply Inventories

SharePoint gives your team:

  • A place to think together
  • A place to document how work actually happens
  • A place to build systems instead of reinventing the wheel
  • A foundation for scalable, sustainable productivity

SharePoint might feel messy, confusing, underused, or not understood. But the tools are there, they just need a purpose.

PS: If you want help turning SharePoint into a useable team playbook, a clear scorecard hub, and inventory system, or a productivity foundation your team trusts, that’s what we help teams do. Reply to this email or reach out to start a conversation!

Perry Myers
The Outlier Team

The Outlier Team

We help small businesses with technology, strategy, and leadership and have a passion for sharing what we have learned. Subscribe to our newsletter to get helpful weekly content.

Read more from The Outlier Team

"Why are so many people in this meeting?" I remember asking myself that question after attending a 90-minute committee meeting early in my career. Before that role, I had worked with an organization that was intentionally reducing the number of meetings employees attended. Meetings became shorter. Agendas became clearer. When a topic required deeper discussion, only the people who were directly involved met afterward. At the time, I assumed that was normal. Then I joined another organization...

Organizations often miss out on ROI because they struggle with using technology. Not because of lack of availability or training, but because of lack of adoption processes. One of the most effective ways we’ve seen organizations enhance adoption and increase technology usage and ROI is by building a Systems, Automation, and Technology (SAT) Committee. What is a SAT Committee? A SAT Committee is a cross-functional group made up of: Power users (the people who live in and are experts with your...

The last couple of weeks we have talked about pull systems and how to set them up in Microsoft Planner. This week, let’s discuss how to decide what work needs to be done next. When deciding what to work on next as a team, it’s important to assess strategic alignment, business value and return on investment, technical feasibility, resource availability, risk profile, stakeholder support, timeline/urgency, and regulatory and compliance areas. One can do this by considering the following...